For Thursday 02/06/25, the campus will be closed until 12 noon today due to the severe weather. All classes scheduled after 12 noon will take place as scheduled. Students should check Canvas for details on classes.
Due to a recent Google policy change that will affect all higher education institutions, Google Drive storage for Lawrence Technological University will no longer be unlimited. We will have a 100 TB pooled storage for the entire University.
As a University we are currently using 200+ TB Google Drive storage and are trying to it bring down to 85 TB. Achieving that 85 TB of pooled storage will bring us under the 100TB limit we have as a whole university, otherwise Google will not allow anyone to send email or upload anything to Google Drive.
With these changes, it is time do some Fall cleaning to help reduce our Google Drive usage and meet our 85 TB goal. To help, delete or download any files from your Drive you are no longer using. When you download the files you can upload them to other clouds, personal Google Drives, or save them on an external hard drive. Delete email with large file attachments and old email conversations.
Below you can find a basic list of what files counts towards the Google Drive storage, as well as, tips to help you get started cleaning your Drive, Email, and Photos.
You can learn more about this policy change on Google’s blog: blog.google/outreach-initiatives/education/google-workspace-for-education.
Access a suite of powerful Google tools to enhance your academic and collaborative work. Use Google Apps for cloud-based productivity, including Docs, Sheets, and Drive, and stay connected with LTU Gmail for official email communication with faculty, staff, and peers.
Contact the Help Desk at 248-204-2330 or helpdesk@ltu.edu to have your password reset.
If you are an Alumni go to Google Storage for Alumni to get further information regarding your the access of Google Mail and Google Drive
View Total Storage Used on Account:
You can also check the total amount of storage by going to your Google Drive and clicking Storage at the bottom left.
Additional tips from Google: https://support.google.com/drive/answer/6374270?hl=en
If you notice that the storage used number is not going down, this is because you need to Empty the Trash in Google Drive.
To do this:
Additional tips from Google – https://support.google.com/drive/answer/6374270?hl=en
Additional tips from Google – https://support.google.com/drive/answer/6374270?hl=en
Google Photos is the home for all your photos and videos, automatically organized and easy to share. These images and videos are located separate of the ones in Google Drive, but they still count towards your Google Drive Storage.
Additional tips from Google – https://support.google.com/drive/answer/6374270?hl=en
Previously, Google Workspace for Education was a free service provided to qualified education institutions. It offered unlimited storage and access to their various offerings including Gmail and Drive (Docs, Sheets, Slides, etc.) as well as other Google services. As of 2021, Google has announced that it will be implementing a storage limit on all higher education institutions.
Google is expecting LTU to reduce our storage to 100 TB or under. The 100 TB is a pooled storage for the entire University.
You can learn more about this policy change on Google’s blog: blog.google/outreach-initiatives/education/google-workspace-for-education .
As an institution, we currently utilize over 200 TB of storage at Google.
As of now, Google has not provided a way to purchase additional storage and has stated that this is not something they will be looking to offer for some time.
Students currently enrolled in the university will continue to have access to Google services, however, unlimited access to Google storage will no longer be available.
Staff currently working in the university will continue to have access to Google services, however, unlimited access to Google storage will no longer be available.
Faculty currently teaching in the university will continue to have access to Google services, however, unlimited access to Google storage will no longer be available.
Alumni will continue to have access to Gmail. For more information for alumni please visit our webpage: Google Storage for Alumni
You can transfer or move your files by following the instructions below:
No. Google does not provide that functionality.
Unfortunately not. Google gives us the ability to control external sharing, but there are no settings to allow ownership transfer outside the organization.
Lawrence Tech University offers the GSuite for Faculty, Staff, and Students. The GSuite provides apps for Collaboration, Communication, and Organization. Visit LTU Gmail to learn more about logging into your email account.
Google Calendar is an Internet calendar that lets you keep track, create, manage, and share your own events and share your calendars with others. It’s the ideal tool for managing both departmental and individual schedules. It is both simple to use and very powerful.
Calendar Quick Reference Guide
You may find support for Google Calendar on Google’s main site.
Google Chat is a powerful way to communicate. You can start a message with one or more contacts; create a room for ongoing conversations with groups of people; and use bots to help automate your work.
Chat works in your computer browser and on mobile apps for Android and iOS. Chat keeps all your messages in sync no matter which devices you use, even if you switch between them.
You may find support for Google Chat on Google’s main site.
Google Drive lets you store and access your files anywhere — on the web, on your hard drive, or on the go. Now your files go everywhere you do. Change a file on the web, on your computer, or on your mobile device and it updates on every device where you have installed Google Drive. Share, collaborate, or work alone: your files, your choice. Drive integrates seamlessly with Docs, Sheets, and Slides, cloud-native apps that enable your team to collaborate effectively in real time. Create and share content with your team on Day 1, with no need to migrate from existing tools.
You may find support for Google Drive on Google’s main site.
Commonly asked questions in Google Drive:
You can share files and videos in your Canvas course using Google Drive. The instructions below feature sharing videos, but the instructions are also the same for sharing files too.
Google Drive
Upload/save the Zoom MP4 file to this Google Drive folder
When Zoom saves the session to local computer, it places the recording on your local computer under “This PC, Documents, Zoom
Add to Canvas
Google Docs brings your documents to life with smart editing and styling tools to help you easily format text and paragraphs. Choose from hundreds of fonts, add links, images, and drawings. Access, create, and edit your documents wherever you go — from your phone, tablet, or computer — even when there’s no connection. With Google Docs, everyone can work together in the same document at the same time. All your changes are automatically saved as you type. You can even use revision history to see old versions of the same document, sorted by date and who made the change.
You may find support for Google Doc on Google’s main site.
Manage event registrations, whip up a quick poll, collect email addresses, and much more. Choose from a bunch of question options, from multiple choice to dropdowns to a linear scale. Add images and YouTube videos, or get fancy with page branching and question skip logic. Responses to your surveys are neatly and automatically collected in Forms, with real time response info and charts. Or, take your data further by viewing it all in Sheets.
You may find support for Google Forms on Google’s main site.
Google Meet makes it easy to start a secure video meeting. Join from any modern web browser or download the app, and you’re ready to go. With a Google Account can create an online meeting with up to 100 participants and meet for up to 60 minutes per meeting.
You may find support for Google Meet on Google’s main site.
Google Sheets makes your data pop with colorful charts and graphs. Built-in formulas, pivot tables and conditional formatting options save time and simplify common spreadsheet tasks. Access, create, and edit your spreadsheets wherever you go — from your phone, tablet, or computer — even when there’s no connection. With Google Sheets, everyone can work together in the same document at the same time. All your changes are automatically saved as you type. You can even use revision history to see old versions of the same document, sorted by date and who made the change.
You may find support for Google Sheets on Google’s main site.
Google Slides makes your ideas shine with a variety of presentation themes, hundreds of fonts, embedded video, animations, and more. Access, create, and edit your presentations wherever you go — from your phone, tablet, or computer — even when there’s no connection. With Google Slides, everyone can work together in the same document at the same time. All your changes are automatically saved as you type. You can even use revision history to see old versions of the same document, sorted by date and who made the change.
You may find support for Google Slides on Google’s main site.
Below are some helpful guides to improve the Google experience for all of your students.
Make your document or presentation more accessible
Due to a recent Google policy change that will affect all higher education institutions, Google Drive storage for Lawrence Technological University alumni will be disabled on September 8, 2022. At this time there will be no changes to alumni email at ltu.edu, which will continue to function normally.
Due to these storage changes, alumni will need to transfer any documents or data stored in Google Drive to another storage solution before September 1, 2022. Depending on the amount of data stored in Google Drive, we recommend downloading or migrating data well before access is disabled on September 1, 2022, as transferring data can take a considerable amount of time depending on internet connectivity. Alumni can download their Drive data using Google Takeout.
For more information on how to use Google Takeout, visit support.google.com/accounts/answer/3024190
* LTU defines ‘Alumni ‘ as those who graduated and received a degree for our University.
You can learn more about this policy change on Google’s blog: blog.google/outreach-initiatives/education/google-workspace-for-education. A list of frequently asked questions regarding LTU accounts can be found below. These questions and more information will be updated as necessary.
Yes, your LTU email will remain and function as it does now. It is only Google Drive that is being disabled.
No, as Google Photos uses Drive storage you will no longer have access to it just like Drive.
Any active LTU students or employees will retain access to Google Drive.
Active users retain access for up to one year. If you just graduated, then you will continue to have access for up to one year since your last courses taken.
No. Google does not provide that functionality.
Unfortunately not. Google gives us the ability to control external sharing, but there are no settings to allow ownership transfer outside the organization.
Canvas integrates our Google apps nicely. Why not take advantage of this and use Google Docs, Slides, and Sheets to create Canvas assignments!!!
In Google
In Canvas
In the course navigation select Assignment
Click on the +Assignment box at the top-right hand corner to open in Edit Mode
Save or Save and Publish
With the Google Integration into Canvas it will allow you to embed files from your Google Drive. IT WILL NOT EMBED FOLDERS. However, there is a code that will allow you to do just that.
* How do I create and add folders and files? – Instructions on the process in Google Drive.
Within the Rich Content Editor (RCE)
You will see options for apps you have already used – click Google Apps
*** If you have not previously chosen any apps, you will see the below window after clicking Apps. Click Google Apps.
Once you click on the button you will get a pop-up window as shown below. If you have not authorized Canvas to access your Google Drive account it will ask you to do so here. If you have allowed Canvas to authorized your Google Drive it will display you folders first and then your unfoldered files.
With this you can only link or embed files NOT folders.
If you wish to link a folder you will need to go to Google Drive site change the permission of the folder you wish to share to Anyone at LTU with this link can view, get the shareable link and paste into a page, assignment, discussion, anywhere there is the Rich Content Editor. If you want to embed the folder see the next accordion tab below this one.
Within Modules
Adding a folder will be in a similar way but instead of External Tool you’ll use External URL and go to Google Drive site change the permission of the folder you wish to share to Anyone at LTU with this link can view, get the shareable link and paste into the sectioned for URL.
Creating the folder in Google Drive
Once folder is created in Google Drive, files added to folder, and permissions are set, now ready to incorporate and link the Google Drive Folder in Canvas.
Google Drive URL:
To embed this Drive folder within Canvas, you will need to extract the folder extension.
Highlight and copy to clipboard the text following /folders/172OPjI-zwa3fWL6nexsP-4i6Gj-hqsii
Google Drive Folder Embed Views
Using Design Tools HTML Snippet
Add Drive Folder to Canvas Course
Canvas Course
Scroll down on the page and click Save
Google introduced Google Appointment Schedules that will eventually replace Google Appointments. Appointment schedules are available using your LTU email / calendar. With appointment schedules, you can:
New appointment schedules offer the following improvements over appointment slots:
Open Google Calendar, Go to Settings, General
Scroll down at the General tab Appointment schedules and place checkmark in box.
Use Your Cell Phone as a Document Camera in Zoom
From Computer
Log in and start your Zoom session with participants
From Phone
To use your cell phone as a makeshift document camera